JPOS RF Handheld

Programming Guides

Initial Settings

Press the On/Off button to turn handheld unit on

If you have the laminated programming sheet that ships with the unit (it is labeled "700 RF Terminal Setup Menu" and has many barcodes on it):

  • scan the START SETUP barcode (upper left corner)
  • scan the UPC and EAN barcode
If you don't have the programming sheet then:

  • Press the Enter key at the HIT ANY KEY prompt
  • Press the 0 (No) button at the SIGN ON prompt
  • Press the Enter (Yes) button at the SETUP MODE prompt
  • The setup password is "WDTRI" Enter that password then press the ENTER button at the SETUP MODE PASSWORD prompt

For either method you used above, now:

  • The display on the handheld will show the current settings (factory settings are "03469BCE")
  • The settings we want are "03479BDE"
  • You only need to type any numbers or letters that need to be changed
  • For a new unit we want to change the factory settings "03469BCE" to "03479BDE"
  • You only need to type "7" and "D"
  • Now the display should show "03479BDE"
  • Press the On/Off button to turn off the unit

updated 10/21/2007

Updating Current Inventory - Updating inventory is a 3 part process.
Part 1: Take a snapshot of the current inventory
Part 2: Do the actual update
Part 3: Take a new snapshot of inventory and compare the two snapshots for any deviation

Note: if you are open for business, you may want to do inventory update in small batches so that items sold during the update process will have a minimal impact on your "shrink" calculations.
Also, the update inventory routine will not set the quantity of items not scanned to zero. For example, if the report shows 3 bottles of Windex in stock but you are actually out of Windex, when you are scanning the cleaning products, you probably won't scan an item that isn't there and therefore the inventory of Windex will remain at 3 even though there are none in stock. To avoid this problem, you will want to make sure that your shelves are clearly marked with a label on the front of the shelf that includes the item name and UPC # and UPC barcode so that you may scan the shelf label for items that are out of stock. There is also a possibility of items being reported as in stock but in fact are old discontinued items that aren't in stock and no longer have a shelf label. Another way around this problem is to reset the qty on hand to zero for all of the items you are going to update.

Part 1: Take a snapshot of the current inventory
Run JPOS BackOffice
click the Handheld button
click the Inventory Snapshot button
a dialog box will confirm that the file has been saved. The file name will include the current date and time

Part 2: Updating Inventory Using the RF Handheld
When using the RF handheld, when master items are scanned, the qty entered replaces the current qty on hand for that item. When a multiple item is scanned, such as a carton of cigarettes or 12pk of soda, the qty entered is added to the current qty on hand of the master item. For example if you scan a Coke 12oz can with the RF unit and then input 11 at the Qty > prompt, the qty on hand for the Coke 12oz can is immediately changed in the database to 11. Then if you scan a 12pk of Coke 12oz cans and input 3 (meaning 3-12pks) at the Qty > prompt, the qty on hand for the Coke 12oz can will be updated to 47 (which is equal to the original 11 you scanned for single cans plus the 36 cans from the 3-12pks). Therefore, be sure to scan the master items first (single cans, packs of cigarettes) before scanning multiple items (6pks, 12pks 30pks, cartons).

Run JPOS BackOffice
click the Handheld button
click the Start Communication button
select the Com port that your RF Base unit is connected to
if you want to the RF unit to display the current qty on hand for each item as you are scan them, then check the Show Current Qty on Hand checkbox
now turn on the RF handheld unit (if it was already on turn it off then turn it back on)
on the handheld unit, press the Enter key twice to sign in
the handheld will display a menu
to use the Update Inventory function, press 1 then press Enter
to use the Update Prices function, press 2 then press Enter
the display will now show UPC >
scan the UPC (barcode) from an item
the display will show the item name followed by Enter New Qty >
if you elected to show the current inventory the handheld screen will also show that data
enter the number of items in stock for the item you scanned
repeat for all items you want to update
once you are finished you should take the inventory report using the instructions from above
then export that report to another file (follow the Export Report to Tab Delimited File instructions above)
you may import both files into a spreadsheet to calculate the difference between the pre and post inventory update. keep in mind that if you are open for business during the update process, the quantity of items sold while you were taking inventory is not considered and will therefore throw off the shrink calculations. For this reason, it is a good idea to update your inventory in small sections such as one department at a time or one vendor at a time.

Reset Inventory Quantity on Hand to Zero:
Run JPOS BackOffice
click the Items button
click the Reset Inventory button
the Search Database dialog box will appear
search for and select the items you want to reset
click Next
the Make Selection dialog box will appear with: Reset ALL items or only items with negative inventory?
to reset the quantity on hand of all of the items you selected, click ALL Selected
if you wish to reset only items that currently have qty on hand of below zero (negative), click Negative Only
now the Confirm Qty Reset dialog box will appear
click Yes to continue with the reset or click No or Cancel to cancel the reset

Export Report to Tab Delimited File:
right-click inside the report you want to export
choose Export Report (Tab Delimited)
name the file and save it to a location of your choosing
the file name must be a valid file name ie you can't use the date separator character / such as 10/17/2007 in the name, use the dash character -instead 10-17-2007. Windows will let you know if you try to use an invalid file name